Room Draw

The 2018 Room Draw will take place April TBD.

In order to register for classes and a room, you must have cleared any outstanding financial balance on your student account. If you have a hold on your registration, please be sure to contact the Student Accounts office at ext. 1347 or email scuster@sewanee.edu.

Prior to room draw, you should check your class and gown status in SODA/ Banner. If it is incorrect, please contact the registrar for corrections. Your room draw lottery number will be based on your status listed in SODA. It is your responsibility to make sure this is correct. The Office of Residential Life cannot change your status. 

 

Find a roommate

Only rising seniors can participate in room draw without a roommate. Potential roommates should discuss expectations for living together including sleep, study, cleanliness, and social habits.

Note: If you do not have a roommate, you cannot draw into a double room.

Lottery Numbers

Your lottery number is a computerized random number assigned to each student, and it reflects your graduation year and gown status. Residential Life uses this number to determine the order in which students choose their rooms.

The Office of Residential Life cannot change your class or gown status.  If your class or gown status is incorrect, you must contact the Registrar's Office.  If the Registrar's Office confirms that you are listed in the wrong class or gown status, you should stop by the Office of Residential Life to get a new number more than 1 business day prior to your class's selection event.

New lottery numbers are generated randomly from lottery numbers assigned to student staff members (Proctors, EMTs, members of the fire team, etc.) who are assigned to specific housing and therefore do not need to go through the room lottery system.

Once you have determined your roommate, identify the lowest lottery number between the two of you; you will go through room draw with the lowest number. For example, if your number is 129 and your roommate’s is five; you will use your roommate’s number. However, if your number is gown 129 and your roommate’s is non-gown five, then you will use your number.

Physical lists of lottery numbers will be posted on the bulletin board outside the Office of Residential Life in the Bishop's Common. Digital lists will be posted in Orgsync under Files in the Residential Life portal.

Students Currently on Leave

Students currently reapplying for reinstatement, if approved, will be assigned a room and roommate over the summer. Currently enrolled students cannot select a roommate during room draw that has not been approved for reinstatement to the University.

Students Currently Studying Away or Unable to Attend Room Draw (sports, class, etc)

Please determine a student currently on campus to serve as your proxy during the room selection process. Please notify the Office of Residential Life of whom you have selected to be your proxy. The student should come to room selection with a note, letter, or email from you, giving that person permission to choose a room for you.  The note should include your full legal name and Banner ID number. If you are the designated proxy for someone who is currently studying away or unable to attend room draw, you will proceed through room selection for that person using the lottery number of the person away.  You will also go through room selection for yourself based on your own lottery number. It is the responsibility of the proxy to find out the lottery number of the individual they are representing and attend room selection at the appropriate time.

Students Studying Away Next Year

If you plan to study away in the Advent semester, you are not permitted to participate in the room selection process in the preceding Easter semester. Housing for you will be arranged when you return to campus. Students studying away in the Easter semester of the next academic year, who will therefore be on campus during the Advent semester of the next academic year, are required to participate in the room selection process.

Upperclass Suites

One senior representing a group of seniors may draw into a suite in Quintard, Hodgson, St. Luke’s, or Humphreys. All seniors planning to live in the suite must be present to sign into rooms or provide a note, addressed to the Director of Residential Life, explaining their absence from room selection and the name of the person serving as their proxy.  All proxy notes must include the individual’s full legal name and Banner ID number.

Seniors may not draw underclassmen (juniors and sophomores) into a single room in a suite. If the correct number of seniors to fill all the single rooms in a suite are not present, you cannot choose that particular suite. Seniors may sign underclassmen into a suite if there are double rooms in the suite.

Off-campus Housing

Applications for rising seniors interested in applying to be exempt from the University housing requirement during their senior will be available in early April in orgsync.

Substance-Free Housing

Students living in substance-free housing agree not to possess or use alcohol, tobacco, smokeless tobacco or any illegal substances while on campus, regardless of age. Designated buildings and floors used for substance-free housing are subject to change each year based on interest and space availability. As with normal room draw, you must have a roommate to register for a double room in substance-free housing.

Theme Housing

For more information, please visit the Theme Housing page.

Greek Housing

If you are interested in living in your fraternity or sorority house, please contact your sorority/fraternity president.

Accessibility Accommodation Process

Students requiring special housing needs (e.g., an air-conditioned room, meal plan exemption, or living on central campus) due to a medical condition should contact Student Accessibility Services via telephone at (931)598-1270, menu option 4. Any documentation may be submitted via regular mail or fax (931-598-1746).

In order to be considered for housing accommodations, University Wellness Center must be contacted no later than April 1 for returning students and July 1 for incoming students. Late requests are unable to be accommodated.

Room Selection Day

All students going through room selection MUST have their Student ID card with them in order to draw into a room. Students without ID cards will be turned away. If you have lost your ID card, please arrange with Telecommunications (located in the lower level of EQB) to have a new one made before room selection.

At the designated time for your class and gown status, please come to the appropriate location with your selected roommate(s) and line up according to lottery number in ascending order. There will be one line for women and one for men.  It is your responsibility to progress through the draw by order of your lottery number.

You will be called by the proctors (who will be wearing gowns) to choose a room. If you step out of order and miss your place, the process cannot be reversed. Proctors will assist you and keep you informed as you go through the line.  

The floor plans for each building will be on display, showing what rooms are available. The proctors and professional residential life staff will be available to answer questions or to help you make a decision.

After each round of room selection, copies of the floor plans will be posted in the hallway outside residential life, showing what rooms are still available for selection the next day. The main floor plans for each building are available on the residence halls web page.

Other Important Notices

  • Once you draw into a room, you may not change your selection. 
  • A wait list for changing rooms will be created at the end of each room draw period. 
  • Any student that chooses not to go through room draw will be randomly assigned a room and roommate over summer vacation.